Travel

Airfare

Phi Kappa Phi has secured discounts for airfare and ground transportation for convention attendees. To take advantage of these discounts, follow the below instructions. Please note that these discounts are provided for convenience. Convention attendees are not required to book their flights with specific airlines. 


Delta Air Lines is pleased to offer special discounts for The Honor Society of Phi Kappa Phi – Please click here to book your flights! You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 7:00 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code NMS3K.      
*Please note there is not a service fee for reservations booked and ticketed via the reservation 800 number.       

Ground Transportation

NOTE: There is significant road construction taking place between the airport and downtown Minneapolis. Downtown is still accessible, however some exits are closed. For the most up-to-date information and detour options, please visit www.mndot.gov/35w94.

SuperShuttle is offering special discounts on ground transportation for convention attendees. The discount is available for both van ($2 off one-way, $4 off round trip) and Execucar ($5 off one-way, $10 off round trip) rides. To take advantage of the discount, click here and use discount code ECEK9.  

For special reservation questions, call 800.BLUE.VAN. (Note: Reservations made by phone instead of online will be charged a $3 call center fee.)

Travel Expenses Guidelines

The following guidelines are intended to answer the most commonly-asked questions concerning convention expenses. If you have other questions, please contact the national office at 1.800.804.9880 or by email to the Society’s Chief Financial Officer/Associate Executive Director Lourdes Barro at lbarro@phikappaphi.org.

1. Airfare. Commercial air travel will be reimbursed only at the 21-day advance economy or otherwise designated lowest cost standard fare for guaranteed space. 
2. Personal automobile. The use of personal automobiles will be reimbursed at the government-approved mileage rate (54.5¢ in 2018), but reimbursement will not exceed the cost of airfare that would have been incurred if air travel had been used (as indicated above). Please provide a travel agency estimate of equivalent airfare with date stamp. (Online travel services, such as Expedia, are accepted.)
3. Lodging. Reimbursement for a single room, or double room when accompanied by a spouse or guest, will be provided only for periods directly related to convention.
4. Documentation. Receipts must be submitted for all lodging and air travel expenses exceeding $25.00. If possible, obtain receipts for all expenses including those less than $25.00. Credit card receipts or statements, alone, are not considered adequate documentation.
5. Reimbursement. An electronic process for travel reimbursements will be provided at convention. No reimbursements will be made after December 31, 2018.

Questions? Contact Traci Payne.